How to create a more sustainable workplace

Sustainability is becoming increasingly important for businesses of all sizes. In today's world, consumers are more aware than ever of the environmental impact of their purchases, and they are increasingly choosing to support businesses that are committed to sustainability.

Creating a more sustainable workplace is not only good for the environment, but it can also be good for your business. Sustainable practices can help to reduce your costs, improve your employee morale, and attract new customers.

In this blog post, we will discuss some tips for creating a more sustainable workplace. We will cover topics such as reducing energy consumption, promoting recycling and waste reduction, and supporting sustainable transportation.

Here are a few of the benefits of creating a more sustainable workplace:

  • Reduced costs: Sustainable practices can help to reduce your energy and water consumption, which can lead to significant cost savings.
  • Improved employee morale: Employees are more likely to be engaged and productive when they work for a company that is committed to sustainability.
  • Attract new customers: Consumers are increasingly choosing to support businesses that are committed to sustainability.


Recycling is one of the most important steps we can take as individuals and businesses towards a healthier environment. Making recycling easy for offices is an important part of encouraging widespread adoption of sustainability practices.

Implementing an office recycling program begins with clearly labeled and segregated recycling bins placed in common areas such as kitchens and copy rooms. In addition to marking the bins with the appropriate labels, it’s also helpful to post signs near them listing what types of materials should be recycled, such as plastics, paper products, cardboard, or aluminum cans.

Assuming that your office already has a functioning recycling program, it’s still important to make sure that everyone is aware of the policies. Regular reminders sent to employees via email can be a good way to remind them which items aren’t general waste and should instead be thrown away in the proper recycling bin.

Installing either physical or digital signage with key points about sorting trash correctly around the workplace will ensure that all staff are properly informed of their responsibilities when disposing of refuse.

Make sustainability fun


One of the best ways to encourage people to adopt sustainable practices is to make it fun. When people are enjoying themselves, they are more likely to stick with it. Here are a few tips for making sustainability fun in the workplace:

  • Gamify your sustainability initiatives: This could involve creating a leaderboard for employees who recycle the most or who use the least energy. You could also offer prizes or rewards for employees who reach certain sustainability goals.
  • Host sustainability events: This could include anything from potlucks with sustainable food to workshops on DIY eco-friendly projects. You could also organise team-building activities that involve giving back to the environment, such as planting trees or cleaning up a local park.
  • Offer incentives for sustainable behavior: This could include things like paid time off for volunteering with environmental organisations or discounts on sustainable products. You could also offer employees extra vacation days or other perks for meeting certain sustainability goals.
  • Make it easy for employees to be sustainable: This could involve providing recycling bins and composting bins in the office or offering carpooling initiatives. You could also make sure that sustainable options are available in the office kitchen, such as reusable utensils and organic coffee.

Conserve energy within the office

Conserving energy within the office is not only good for the environment, but it can also save your company a significant amount on your energy bill. Employees should be informed and encouraged to take simple steps in order to reduce unnecessary energy consumption.

For instance, desktops should be shut off when they are not in use and lights should be switched off or left in dim mode during meetings outside of work hours when no one is present. Additionally, unplugging any electronic equipment and appliances that are not being used can help reduce power drainage.

When all employees work together, it is possible to implement long-term changes in order to minimise the use of energy resources within the workplace. Incorporating methods such as replacing existing electronics with more energy-efficient models or adjusting heating and air conditioning systems can greatly reduce the amount of electricity needed without sacrificing comfort.

Other ideas include providing access to natural light and ventilation by encouraging people to discard blinds or shades when possible. Companies should also take advantage of renewable forms of energy such as solar or wind power strategies which are both cost-effective options long term even though they require an initial start-up fee.

Take simple steps with your air conditioning

Reducing your air conditioning costs can be as simple as ensuring your AC is running efficiently. With the help of a smart thermostat, you can easily schedule temperatures during the day and set the temperature away during nights or weekends to avoid wasting energy when no one is around.

Additionally, blinds and curtains can help keep rooms from overheating in direct sunlight. This allows for AC usage to be minimized while still keeping temperatures at a comfortable level.

Another easy step that should be taken is ensuring that your air filter is kept clean. Clean filters improve equipment durability and better airflow, resulting in more efficient operation with lower energy bills. Depending on where your AC unit is outside, if it’s not a window unit, consider planting trees nearby for shade or adding an awning to keep it from overworking itself. Taking these simple steps can make a major difference in the life of your air conditioning and cost savings over time.

Promote a paperless office

The paperless office is no longer a pipe dream, but an accessible reality thanks to the clever use of digital and cloud computing solutions. These technologies have reformed how companies do business in a way that is just as efficient as traditional methods — only much more collaborative, streamlined, and now “green” too!

Making the switch to paperless processes requires companies to investigate what kinds of online services they can adopt for their individual bottom lines. Such computer-based solutions may range anywhere from using desktop applications such as Microsoft Office and Google Drive for coordinating work projects to investing in comprehensive digital HR and payroll software to handle workforce management, schedule creation, purchase tracking, and beyond.

With many E-signature software applications available on the market today too, even legal documents are quickly translated into electronic formats requiring only a simple mouse click for secure transmission instead of needing a physical print-out.

Going paperless ensures not only convenience but also cost and energy savings due to reduced waste output that is beneficial both for the environment as well as the company's bottom line.

Delete old emails and digital files

As technology grows more advanced and gadgets become increasingly powerful, the need to conserve energy becomes ever greater. We can start conserving energy by monitoring and managing our emails, as well as digital files that may be stored on our devices.

It’s important to note that emails are responsible for a large portion of global CO2 emissions due to the electricity needed to power email centers and data centers. Seven million cars worth of carbon footprint per year come from emails alone, making it an issue that must be addressed.

To kick off initiatives around reducing our digital footprint, it is important for team members to review their inboxes and delete any outdated mail or unnecessary digital files they have stored up. This is not only beneficial for energy-saving purposes but will also free up space in devices, extending the life expectancy of our devices. To encourage the team, why not host a “data clean up” activity where team members each review their inboxes together? Not only will this be effective in cleaning up needless data but will also provide a fun platform to bond over.


Adopting green policies in the workplace is also a great way to ensure that your company is doing its part to reduce its carbon emissions. 

At Talent Locker, we used EcoVadis to rate our sustainability. Why not see how you rank?



Looking to improve your workplace sustainability?

Get in touch with our Workplace Consultant James Saunders who can connect you with the talent needed to transform your office environment.

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